As I coach my clients, the “always-on 24/7” work culture made possible by our iPhones and other devices isn’t conducive to sustainable productivity. Many email clients and productivity plugins allow you to schedule your emails to send at a future date and time. Team members can then quickly “tweak” your template to personalize it for the recipient.ĥ. If you’re a leader and you’d like to streamline the language your team members are using, you can easily share the template you create. Some productivity plugins like Mailbutler allow you to share templates with various teams within your organization. If you end up using a few templates in a day to respond to even more messages, you’ll save even more time on email. If you’re sending a similar email response to 20 people in the same day, using templates can save you 30 minutes. Using templates can cut down email response time from two minutes per message to 30 seconds. Then they simply “tweak” the template to personalize it for the next recipient. Rather than having to retype the same sentences, a template feature allows my clients to save emails they use frequently. Most of my clients find themselves sending out similar emails day after day. Use Templates to Avoid Rewriting Same Text It has a host of features that can save you and your team significant time.ģ. Mailbutler is a productivity plugin that seamlessly integrates with your favorite email client. One tool that I’m currently recommending is called Mailbutler. Integrate a Productivity Plugin With Your Email ClientĪnother way I help my clients save time on email is by recommending tools that can reduce the time it takes to process email. It’s not something to be done when you have “a few minutes” in between other tasks.Ģ. It takes focus and significant blocks of dedicated time to handle. One of the first ways I help my clients save time on email is to convince them that email is “real work.” Email is communication from team members, customers, vendors, and other stakeholders. I’m confident that they’ll work for you, too: Here are seven tips that help my clients save time on email. It’s no surprise that many clients contact me because they’re feeling overwhelmed by email. A productivity plugin can save time on email by allowing you to create templates, share templates with teams, use the “send later” feature to protect work-life balance, and design an effective signature line. Then get a productivity plugin like Mailbutler that can seamlessly integrate with your email client. To save time on email, it’s important first to recognize email as real work. Each email requires an average of two minutes to process, totalling 200 minutes, or 3 hours and 20 minutes per day! They can’t possibly process email “between” other tasks. I consistently find leaders and professionals across the globe making the same big mistake - they try to squeeze in handling email between their meetings and other tasks.īut my clients receive an average of 100 emails per day. This post was updated on September 20, 2021
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